These days, it is easy to take the support of technology for granted, especially when it comes to event planning. After all, there was once a time when a whole team of people had to be tied to an office, a telephone, and a fax machine just to get an awards show or a gala dinner off the ground.
Now, with the help of mobile apps, a skilled event planner can weave magic out of nothing but a great idea and the determination to make it a reality. Whether you need a hundred purple balloons, a top of the line PA system, or a sit down dinner for the whole department, you will find the key to it all right there in your pocket.
This guide to the top four apps which every event planner should be using will help you get familiar with the new tools of the trade.
The Evernote app allows you to organise upcoming events in a way which matches your planning style, function size, theme, and intended activities. With this handy little tool, you can categorise and store notes about possible vendors and suppliers, share linked accounts with other team members, and pass on updates with the click of a button.
Whilst Pinterest often looks like it is only filled with bridezillas and dreamy eyed teenage girls, the reality is that this app is essential for an event planner
. Its simplicity is what makes it so useful, particularly during the early phases of planning; if you stumble across a theme, table arrangement, or colour palette which could just be perfect, it takes less than a second to have it pinned and displayed on your event board.
If your event requires a robust and carefully managed social media presence – on Facebook, Twitter, Instragram, or even Vine – you can use the Hootsuite app to bring all of these platforms together. In other words, why waste time systematically checking for notifications, tweets, likes, and comments on each one when you could monitor them all from a single source? You can not only post simultaneously to all of your social media pages, you can schedule content so that it reaches guests at the right time.
As one of the most comprehensive event planning apps available, even the most talented event planner
cannot afford to ignore Bizzabo. This ‘end to end’ tool is designed to take you from the inception of an idea right through to the big day itself. It monitors the level of anticipation and interest on social media. It tracks ticket sales and delivers digital invitations. You can even use the Bizzabo app to send last minute notifications to team members; after all, a great event planner
is one who can deal with the unexpected.
by: Ant Hampel